NCKP 2023: The Piano Conference

Share. Engage. Inspire.

NCKP 2023: Technology Information for Presenters

NCKP 2023 is hosted on a conference app Whova
- Opens on June 1: Click here for download page
  - Available for mobile devices and tablets from app stores
  - Available in your web browser, Chrome recommended
  - Update your Chrome browser: https://www.google.com/chrome/update/
- Click here for Whova’s Speaker Guide, with presenter-specific tips and information
Presentations will be hosted on Zoom
- Zoom is integrated within Whova
- Update Zoom application to the most current version: https://zoom.us/download

Live presentations are hosted in Zoom Webinar
Interactive sessions and discussions are hosted in Zoom Meetings
Pre-recorded sessions have live introductions and Q&A, hosted on Zoom Webinar
- The pre-recorded video will be played by the NCKP tech
- Presentations in Spanish and Portuguese will not have live elements

All presentations have an assigned tech
The role of the tech staff is to:
- Help you and facilitate your presentation
- Monitor the chat
- Address attendee issues

All presentations have an assigned presider
The role of the presider is to:
- Introduce the presenter(s)
- Monitor the chat in the Whova app
- Facilitate Q&A
- Ensure the presentation ends on time

Links will be emailed prior to the presentation; if necessary due to a missing link, presenters may join the link directly from Whova schedule
Presentations are scheduled in shared blocks; you may be in the same Zoom link with other presenters
All presentations will be recorded for the archive, available until September 10, 2023
Screen sharing (with computer sound) is available for all presenters

Be certain to mute your microphone when not actively participating
Turning on/off your camera will add/remove your video feed from the broadcast
The tech can assist in turning on/off microphones and cameras when and if needed

The public presentation chat is located in the Whova app
The presider and tech will monitor the Whova chat for questions and technical issues
The Zoom chat may be used for private presenter-tech communication

Tip: In your slides program, view your slides in a window (rather than full screen); then in Zoom, share the Window not the entire Desktop
- In PowerPoint, this feature is under Set Up Slide Show with the option “Browsed by an individual (window)”
This will allow you to still see the Zoom application at the same time
You can view detailed instructions on how to do this from Zoom Support on this webpage under “Single monitor setup with slide show view in window.”

If you will share media or a slideshow with embedded media, you are encouraged to screen share a local file (not one from the internet); you will need to select “share sound” before sharing the screen
If you plan to play live music at a piano, be certain to “enable original sound”
- This feature must be enabled in Audio Settings, under Audio Profile, select “Original Sound for Musicians”

Ensure mics / cameras are working
Test screen sharing (with sound for media) and enable original sound (for live music)

Two minutes prior to the start time, the tech will start the live broadcast
The tech will send you a 30 sec warning to start
An NCKP video will play; once it ends, this is your cue to turn on your camera and mic, and begin

The presider has been asked to keep the presentation on time and to facilitate Q&A
If the presentation is not closing up before the end time, the presider will offer a reminder

If you do not arrive within 5 mins of the green room start time, the tech will reach out to you via email and phone
If you are having difficulties, reach out to your tech as soon as possible
For urgent and emergency issues, reach out to Michaela Boros, Associate Director of NCKP
- mboros@francesclarkenter.org and 330-234-0197